1. Using Transactions

Issuing Refunds and Voids

Requirements

  • User with Admin Role

Admin Role can:

  • Full or Partial Refund of Credit and Debit Cards transactions
  • Void Credit and Debit Card transactions

Admin Role cannot:

  • Refund PayPal transactions
  • Refund Direct Debit (aka ACH, eCheck) transactions

Direct Debit (ACH/eCheck) and PayPal transactions must be refunded by Anedot staff. Note: voids are not possible with PayPal transactions.

Issuing Refunds/Voids

In Transactions, find the transaction you wish to refund (or void) then click the refund (or void) button next to the transaction. You can issue a full or partial refund less than or equal to the total transaction amount.

If you need help finding the Transactions area please refer to the Getting Around article.

If you do not see the button, you are not an Admin user or the transaction is a Direct Debit (ACH) or PayPal. 

  • A void may be issued before 8 PM EST the same day that the donation takes place. Fees are returned if a void is completed. Reach out to help@anedot.com if you need to void an ACH transaction.
  • A refund can be issued after the void cutoff has passed. Fees are not returned if a refund is completed. Reach out to help@anedot.com if you need to refund an ACH/PayPal transaction. (an ACH refund can be issued 5 days after the original transaction date)  

Other Notes

Voids

A void is performed on a transaction that has not processed/settled yet. Voiding a transaction makes it disappear from a donor's statement in a few days. Until then it may show up as pending. It is not possible to do a partial void.

Refunds

A refund is performed on a transaction that has already processed/settled. We do not charge for refunds, but Card Associations (Visa, MasterCard, etc) never refund transaction fees so while there are no fees to refund, the cost associated with the transaction already has occurred. Unfortunately, we have no control over the Card Associations. If we were to refund Visa or MasterCard's fees, then it would become an in-kind corporate contribution from Anedot because the Card Associations do not refund those fees.

Login and click "Transactions" in the Navigation.

Steps to issue Void/Refund:

1. Click the [...] button on the line of the desired donation.

2. Click Void/Refund

(Note: "Void" will appear in the place of "Refund" if issuing a Void is possible)

3. A confirmation box will pop up, click "OK" to refund or "Cancel" if you do not wish to issue a refund.

4. After clicking "OK", you will notice that the refund has been issued in the transaction history.

If you have any questions, please give us a call at: (225) 250-1301.