Entries

The Entries tab in Anedot functions as a chronological accounting ledger, giving finance and accounting teams the visibility they need to track donations, refunds, voids, and payouts, all in one centralized place. Whether you're preparing reports, auditing payouts, or matching transactions to deposits, this tool supports accurate and efficient financial oversight.

Table of Contents: 

• What You'll Find in the Entries Tab
• Accounting Use Cases
• Understanding the Account Balance
• Filter Entries
• Export Entries Data

What You'll Find in the Entries Tab

The Entries tab provides a ledger-style view of all financial activity, displayed in date order. It includes:

• Individual donation transactions

• Refund and void events

• Payouts (withdrawals) to your connected bank account

This view is optimized for reconciling bank transfers rather than reviewing individual donor behavior or campaign-level analytics.

Accounting Use Cases

• Reconcile Deposits to Bank Statements: Each Payout (transfer) is recorded with its date, net amount, and a "Transfer" label. Use this data to match the transfers listed in your Anedot account with the deposits shown in your bank statement.

  Example: Your finance team sees a $1,250 deposit hit your bank account on May 16. You can go to the Entries tab, locate the Transfer record for May 16, and confirm the net amount matches. Use the Transfer ID to trace which donations were included in that deposit.

• Track Donation Activity by Day: The ledger shows individual transactions grouped by date and time, making it easy to track how donations are flowing in throughout each day.

  Example: You ran a weekend email campaign and want to know how much was raised on Saturday vs. Sunday. Open the Entries tab and view donations by date to compare inflows and donor engagement across each day.

• Monitor Fees and Net Revenue: The Gross Amount, Fees, and Net Amount columns provide full transparency into how much was donated, what was deducted, and what your organization actually received.

  Example: A donor gave $500 through a fundraising page. In the Entries tab, you can see the Gross Amount ($500), the Fees (e.g., $15.00), and the Net Amount your organization received ($485.00), allowing you to report and reconcile accurately.

Understanding the Account Balance

At the top of the Entries tab, you’ll see your Account Balance, which represents the net funds available for the next payout.

• After a payout is initiated, this balance resets to $0.00

• This is your real-time available balance, not cumulative totals

Filter Entries

Click Filter to narrow your view by:

• Pages

• Amount

• Date

• Transfer ID

• Donor Details

• Payment Details

• Fund Type (Direct, Conduit Hosted, Conduit Received)

• Transaction Type (Donations, Withdrawals, Credits and Fees)

• Transaction Source (Cash, Check, Bank, Credit Card, etc.)

• UTM or source code tracking

Once filters are applied, you can export a refined view or review entries inline.

Export Entries Data

Withdrawals are part of Entries exports. To omit them, use the Transactions tab to export instead.

To create an Export:

1. Click Export in the top-right corner of the Entries page

2. Choose your Export Type 

   1. CSV Format: Best for spreadsheet review and uploading to financial systems. This export type includes all data collected per transaction and withdrawal, including:
      1. Transaction and payment details
      2. AVS (Address Verification System) codes
         Ideal for reconciliation, custom analysis, or integration.
      3. Donor details
      4. Custom field responses
      5. Tracking details
   2. PDF Detailed: One-page per record, ideal for printed audit records. Includes:
      1. Full transaction detail
      2. Fees, gross, and net
   3. PDF Summary: A condensed list, great for quick-print summaries. Includes:
      1. Date
      2. Donor
      3. Amount
      4. Fees

3. (Optional) Check Filter Export by Donation Date

4. Click Export

5. When the file is ready, click Download (All recent exports can also be accessed via the Downloads tab.)

AVS Codes in Entries CSV Export

AVS (Address Verification Service) codes help verify if a donor's address matches their card on file.
Included in CSV exports, AVS codes are single-letter indicators such as: